Do you own a small business or manage a team of different employees for routine work? Are you still stuck with excel sheets, group chats and stacked up files? Do you struggle to analyse huge volumes of data, be it leads, revenue generated, or the detailed analysis of your team or business performance? Then, this article is for you.
Workflow management plays an integral part in a company's success and in a way growth can be defined in terms of how efficiently things are managed. We all have heard the phrase,"time is money" and its true to a great extent. Many a times it's not the hours one spend that counts,but how well the time was spend. Workflow management in simple words is a software that helps you manage your work process. It usually includes features like automating tasks, providing guidance, reducing redundancies and efficient management.
The golden rule 1 of management is, Manage others the way you would like to be managed. Management is done right when you can tell people what to do,how to do,and eventually get it done. From our numerous conversations with managers of small and medium scale businesses all around the globe,one common issue faced by 80 % of managers is the lack in resources, or the technological expertise to switch to a workflow management system like the larger companies. They often restrict themselves to the Report books, an excel sheet, or even sheets of paper to keep a track of the day to day work. In the long run, this results in a catastrophe. These practices confine you not to have a detailed analysis, or to remind the employees of following up, or to have a structured work process, and thereby results in huge losses. Small and medium business owners need to consider using a process management software like Responseloop, because it can help them save time and money in the long run. They can also make sure they are following best practices and staying on top of their work.
Investing in a workflow management system especially for small and medium scale businesses rewards you in ways you have never imagined of. When compared with the benefits,the initial investment is nothing, as it leads to better returns and thereby to expansion.
As Peter Drucker likes to put it, “What get measured, gets managed.” Let's have a quick look on Why you should consider implementing a workflow management system in your business.
1. Sets a strong base:
Prioritising different tasks is the first step. Inorder to increase the efficiency, streamlining the different tasks is very important. Sort the things which requires immediate action, execute as quickly and in the most efficient way possible. It might seem like a daunting task at first, but a workflow management system makes it easy.
2. Improves Communication:
Crystal clear communication is very vital in our day to day lives, be it relationships, or at the Workplace. We all have faced the difficulties a slight miscommunication can cause ,at least once in our lives. A better communication Chanel creates a better employer-employee relationship. Imagine a workplace where the boss has to call you for everything and nothing. A workflow management system helps you get rid of this nightmare. Everything is just a single click away with softwares like Responseloop.
3. Helps in quick analysis:
Let me take you through a hypothetical situation where nothing is recorded properly. Neither the leads, nor the follow ups, or the work reports. In such a scenario, how do you plan to perform an analysis? If a deserving employee asks for an appraisal and if none of his achievements are recorded? Leave of all that, What about a growth analysis in the previous financial year? Management is not just about getting things done by others. It’s a mission with a vision based on what’s better for the company and its employees.
4. Eliminates unnecessary expenses:
Once the communication part is clear, Almost one third of the job is done. Switching to a workflow management system ensures a highly reduces expenses. We have testimonials of many managers who were astonished to find out how many dollars have been spend on practices ,which were thought to be necessary, got cut by implementing a software. If you want to buy ten eggs, you don’t visit the shop ten times right? Same logic is applicable in workflow management too. Workflow Management Softwares come with built in features that allows you to incorporate them with other tools as well.
5. Efficient Management of Time:
We are familiar with the proverb, ”Time and tide waits for no man” This is applicable in almost all of the business processes. Different departments has to work hand in hand for the smooth running of any business. Various inputs from different departments at the right time ensures a time bound workflow. Notifying associated personnels about upcoming tasks, or pending works with a single click leads to a culture where check and balance of the work occurs in a healthy fashion.
6. Ease of Management:
With great power comes great responsibilities. Donning the capes of a manager isn’t icing on the cake. There are managers by chance and by choice. Whatever you are, you are going to influence people on a day to day basis. A workflow management system helps you get to places where your eyes or your hands may find difficult to reach. Efficient management of different departments is something similar to a superhero mission a workflow management software is your super weapon to success.
7. Results in a better working environment:
Numerous discussions are happening on toxic work cultures, unhealthy practices and on tackling the issues that prevent a vibrant and growth oriented workplace. Addressing the problems that may arise among employees or departments without going out of control is very necessary to ensure a happy and positive working environment. A software that helps you to prioritise, notify, and be present without being physically available all the time helps in many ways. It enables you to know it all without asking questions since everything is right in front of you.
These are very few among the numerous advantages of implementing a workflow management system and thereby taking your business, be it small or medium to a better, happy, growth oriented and healthy position in the niche.
Let’s bid farewell to our days of chasing rows and columns in an excel sheet or diving deep into piles of paper reports. Get things done real quick or as I would like to put it Everything is just a click away. Get smart with a smart software. Book a free trial and find it out for yourselves.
Workflow management in simple words is a software that helps you manage your work process. It usually includes features like automating tasks, providing guidance, reducing redundancies and efficient management.
The golden rule 1 of management is, Manage others the way you would like to be managed. Management is done right when you can tell people what to do,how to do,and eventually get it done. From our numerous conversations with managers of small and medium scale businesses all around the globe,one common issue faced by 80 % of managers is the lack in resources, or the technological expertise to switch to a workflow management system like the larger companies. They often restrict themselves to the Report books, an excel sheet, or even sheets of paper to keep a track of the day to day work. In the long run, this results in a catastrophe. These practices confine you not to have a detailed analysis, or to remind the employees of following up, or to have a structured work process, and thereby results in huge losses. Small and medium business owners need to consider using a process management software because it can help them save time and money in the long run. They can also make sure they are following best practices and staying on top of their work.
Investing in a workflow management system especially for small and medium scale businesses rewards you in ways you have never imagined of. When compared with the benefits,the initial investment is nothing, as it leads to better returns and thereby to expansion.
As Peter Drucker likes to put it, “What get measured, gets managed.” Let's have a quick look on Why you should consider implementing a workflow management system in your business.
1. Sets a strong base:
Prioritising different tasks is the first step. Inorder to increase the efficiency, streamlining the different tasks is very important. Sort the things which requires immediate action, execute as quickly and in the most efficient way possible. It might seem like a daunting task at first, but a workflow management system makes it easy.
2. Improves Communication:
Crystal clear communication is very vital in our day to day lives, be it relationships, or at the Workplace. We all have faced the difficulties a slight miscommunication can cause ,at least once in our lives. A better communication Chanel creates a better employer-employee relationship. Imagine a workplace where the boss has to call you for everything and nothing. A workflow management system helps you get rid of this nightmare. Everything is just a single click away.
3. Helps in quick analysis:
Let me take you through a hypothetical situation where nothing is recorded properly. Neither the leads, nor the follow ups, or the work reports. In such a scenario, how do you plan to perform an analysis? If a deserving employee asks for an appraisal and if none of his achievements are recorded? Leave of all that, What about a growth analysis in the previous financial year? Management is not just about getting things done by others. It’s a mission with a vision based on what’s better for the company and its employees.
4. Eliminates unnecessary expenses:
Once the communication part is clear, Almost one third of the job is done. Switching to a workflow management system ensures a highly reduces expenses. We have testimonials of many managers who were astonished to find out how many dollars have been spend on practices ,which were thought to be necessary, got cut by implementing a software. If you want to buy ten eggs, you don’t visit the shop ten times right? Same logic is applicable in workflow management too. Workflow Management Softwares come with built in features that allows you to incorporate them with other tools as well.
5. Efficient Management of Time:
We are familiar with the proverb, ”Time and tide waits for no man” This is applicable in almost all of the business processes. Different departments has to work hand in hand for the smooth running of any business. Various inputs from different departments at the right time ensures a time bound workflow. Notifying associated personnels about upcoming tasks, or pending works with a single click leads to a culture where check and balance of the work occurs in a healthy fashion.
6. Ease of Management:
With great power comes great responsibilities. Donning the capes of a manager isn’t icing on the cake. There are managers by chance and by choice. Whatever you are, you are going to influence people on a day to day basis. A workflow management system helps you get to places where your eyes or your hands may find difficult to reach. Efficient management of different departments is something similar to a superhero mission a workflow management software is your super weapon to success.
7. Results in a better working environment:
Numerous discussions are happening on toxic work cultures, unhealthy practices and on tackling the issues that prevent a vibrant and growth oriented workplace. Addressing the problems that may arise among employees or departments without going out of control is very necessary to ensure a happy and positive working environment. A software that helps you to prioritise, notify, and be present without being physically available all the time helps in many ways. It enables you to know it all without asking questions since everything is right in front of you.
These are very few among the numerous advantages of implementing a workflow management system and thereby taking your business, be it small or medium to a better, happy, growth oriented and healthy position in the niche.
Let’s bid farewell to our days of chasing rows and columns in an excel sheet or diving deep into piles of paper reports. Get things done real quick or as I would like to put it Everything is just a click away with Responseloop. Get smart with Responseloop software. Book a free trial and find it out for yourselves.